Capture invoices from any source—email, scan, upload, or vendor portal. AI-powered OCR extracts header data, line items, tax amounts, and payment terms automatically without templates.
Validate every invoice against mandatory rules before processing. Catch duplicates, verify required fields, check GL coding accuracy, and flag amounts exceeding PO values or tolerance thresholds.
Automatically match invoices against purchase orders and receiving documents. Matched invoices proceed without manual intervention; exceptions route to reviewers with full context.
Route invoices based on your business rules—amount thresholds, cost centers, vendor categories, or any combination. Approvers review on desktop or mobile with one-click approve or reject.
Integrate seamlessly with Oracle, SAP, NetSuite, and Microsoft Dynamics via API. Invoice data flows to your ERP; posting confirmations sync back. Your ERP remains the system of record.
Generate immutable audit trails for every invoice—capture timestamp, validation results, approval decisions, GL coding, and ERP posting confirmation. Audit prep becomes a report pull.
No more manual data entry from PDF invoices or approval requests buried in email. Let our AI-powered invoice processing automation handle capture, validation, matching, and posting with precision—so you can close books faster and capture early payment discounts.
Unlike basic OCR that requires templates for every vendor, our AI learns invoice layouts automatically. Extract data from any format, such as PDF, image, paper, or electronic without manual configuration or template maintenance.
Invoices must pass validation before they enter your ERP. Duplicate detection, mandatory field enforcement, allocation checks, and amount tolerance verification run automatically. Non-compliant invoices route to exception queues with clear explanations.
The system automatically compares invoice line items to purchase orders and receiving documents. Matched invoices proceed to approval; variances get flagged with context so reviewers know exactly what needs attention.
Our platform integrates deeply with your ERP, not surface-level connectivity. Bi-directional sync means invoice data flows to Oracle, SAP, NetSuite, or Dynamics and posting confirmations flow back. No manual reconciliation between systems.
Set your own approval routing rules, amount thresholds, vendor-specific handling, and escalation paths. Full governance control through configuration, not code. Your policies, automated.
Every invoice generates a complete audit trail—capture source, extraction results, validation checks, approval decisions, GL coding, and ERP posting. When auditors ask questions, you have instant answers.
Discover how distribution and manufacturing companies have transformed their invoice processing operations with AI-powered automation.
When an invoice arrives—via email, scan, upload, or vendor portal—the AI capture engine extracts key data: vendor name, invoice number, date, line items, amounts, tax, and payment terms. No manual data entry required.
Extracted data passes through the validation engine. Duplicate invoices are caught. Required fields are verified. GL coding is checked. Amounts are compared against PO values and tolerance thresholds. Clean invoices proceed; exceptions queue for review.
For PO-based invoices, the system automatically matches invoice line items against purchase orders and receiving documents. Matched invoices move forward. Variances are flagged with context for efficient reviewer decisions.
Based on your configured rules, invoices route to appropriate approvers. Approved invoices post automatically to your ERP with correct GL coding and journal entries. Complete audit trail generated for every transaction.
Invoice processing automation uses AI and software to handle the complete invoice lifecycle—from capture through payment—with minimal manual intervention. It includes intelligent data extraction using OCR, automated validation against business rules, three-way matching with POs and receipts, configurable approval workflows, and seamless ERP integration. The goal is eliminating manual data entry while maintaining accuracy and control.
Our platform integrates with ERPs through REST APIs, webhooks, and batch processing—supporting Oracle, SAP, NetSuite, Microsoft Dynamics, and custom systems. The integration is bi-directional: invoice data flows to your ERP, and posting confirmations sync back. A canonical data model transforms data to match your specific ERP schema, enabling faster onboarding and consistent processing.
Most organizations see ROI within 6-12 months. Direct savings come from reducing cost per invoice from $15-$40 (manual) to $2-$5 (automated). Additional value comes from captured early payment discounts, eliminated error correction, faster month-end close, and reduced audit prep time. Organizations processing 500+ invoices monthly typically save $50,000+ annually.
Yes. Non-PO invoices follow a separate workflow path with appropriate validation and approval routing. The system handles utility bills, recurring services, and other non-PO spend with configurable rules for GL coding and approval based on vendor, amount, or expense type.
Standard implementation takes 8-12 weeks: discovery and process mapping (2-3 weeks), configuration and integration (3-4 weeks), testing and validation (2-3 weeks), and training and go-live (1-2 weeks). Organizations with complex multi-entity structures or legacy ERP integrations may require additional time.
The validation engine includes AI-powered duplicate detection that catches repeat invoices even with different invoice numbers, slight vendor name variations, or different submission dates. Duplicates are flagged before approval, preventing the 1-3% overpayment that manual processes typically miss.
Approval workflows are fully configurable based on your business rules. Route by amount threshold, cost center, vendor category, or any combination. Approvers receive notifications via email or mobile app and can approve with a single click. Escalation rules automatically route stalled approvals to backup approvers.
Yes. The platform uses OAuth and token-based authentication, encrypts data in transit and at rest, enforces role-based access controls, and maintains complete audit logs. The architecture supports SOC 2 compliance requirements and can accommodate additional regulatory requirements as needed.
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