Capture invoices from any source – email, scan, upload, or vendor portal. AI-powered OCR extracts not just header data and line items, but also alcohol-specific fields: product type (beer/wine/spirits), ABV classification, volume (cases, bottles, kegs), excise tax line items, and COLA references. Book non-compliant invoices before they enter your GL.
Validate every alcohol invoice against mandatory compliance rules before processing. Catch duplicate invoices between producers, distributors, and retailers. Verify that the excise tax matches the product type, ABV tier, and destination state. Confirm all parties hold active licenses. Check three-tier routing compliance, flag missing COLA references, and block non-compliant invoices before they enter your GL.
Automatically match invoices against purchase orders and receiving documents. When quantities don’t match due to breakage or short shipments, the system recalculates federal and state excise tax on the received quantity, adjusts COGS, and initiates chargebacks for the variance. Every quantity mismatch is a tax event, and the system treats it as one.
Calculate federal excise tax (TTB), state excise tax, local alcohol taxes, and sales tax – on every line item, for every destination, based on alcohol type and ABV tier. Handles Open State and Closed State calculation models automatically. No manual rate lookups. No spreadsheet tax tables. Accurate across all 50 states.
Integrate seamlessly with Oracle, SAP, NetSuite, Microsoft Dynamics, and custom alcohol distribution ERPs via API. Invoice data, including excise tax, alcohol metadata, and compliance validation results, flow to your ERP. Positng confirmations sync back. Your ERP remains the system of record. Our system adds the compliance intelligence it lacks.
Generate immutable audit trails for alcohol invoices: capture timestamp, compliance validation results, excise tax calculations, license verification status, three-tier routing checks, approval decisions, GL coding, and ERP posting confirmation. Built for TTB federal audits, state ABC reviews, and external auditor inquiries. Audit reports become report pulls, not a week-long scramble.
No more manual data entry from PDF invoices or approval requests buried in email. Let our AI-powered invoice processing automation handle capture, validation, matching, and posting with precision—so you can close books faster and capture early payment discounts.
Not a generic AP tool with compliance built in. Every validation, tax calculation, and routing check is designed for the regulated alcohol distribution chain, Producer to Distributor to Retailer, across Open States and Control States.
Federal, state, and local excise tax calculated on every line item based on alcohol type, ABV, volume, and destination state. Prevents underpayment (TTB penalties) and overpayment (margin erosion) on every invoice you process.
Invoices, three-way matches, excise tax calculations, and chargeback-driven adjustments all feed into automated TTB and state tax filings. No manual reconciliation between invoice data and tax returns.
AI-driven matching catches pricing discrepancies, missing promotional credits, excise miscalculations, and duplicate invoices before they become losses. Across thousands of invoices monthly, even a 1-2% error rate represents significant recoverable revenue.
Works with any ERP - SAP, Oracle, NetSuite, Dynamics, or custom alcohol distribution alcohol distribution platforms. Adds the alcohol compliance layer your ERP was never built to handle, without replacing your existing tech stack.
Every invoice generates a complete audit trail—capture source, extraction results, validation checks, approval decisions, GL coding, and ERP posting. When auditors ask questions, you have instant answers.
Read how an alcohol distributor automated high-volume invoice processing with ERP integration.
Invoices arrive from any channel: email, scan, vendor portal, EDI; AI extracts all fields, including alcohol-specific metadata: product type, ABV, volume, excise tax, COLA reference, license numbers, and destination state.
Every alcohol invoice passes through 7 compliance checks: license verification, three-tier routing, excise tax validation, COLA confirmation, mandatory field enforcement, duplicate detection, and Control State pricing rules.
For PO-based invoices, the system automatically matches invoice line items against purchase orders and receiving documents. Matched invoices move forward. Variances are flagged with context for efficient reviewer decisions.
Based on your configured rules, invoices route to appropriate approvers. Approved invoices post automatically to your ERP with correct GL coding and journal entries. Complete audit trail generated for every transaction.
Every alcohol invoice carries tax tied to volume, ABV, and destination state. Quantity variances trigger tax recalculation. License verification, three-tier routing checks, and COLA validation, which are mandatory on every transaction. Generic AP automation misses it all.
Alcohol invoice automation solutions identify the destination state for every line item, determine whether it is an Open state or Control state, apply the correct federal and excise tax rate based on alcohol type and ABV, check for local taxes, and compare the calculated tax against the invoiced tax, flagging any mismatch before payment.
No. Our invoice processing solution integrates with your existing ERP (Oracle, NetSuite, Dynamics, SAP) as an intelligent compliance layer. Your ERP remains the central system of records. We add alcohol-specific validation, excise tax calculation, and compliance checks that your ERP lacks.
Yes, our invoice automation software matches invoiced prices against promotional pricing schedules, depletion allowances, programs, and volume rebate thresholds. Discrepancies are flagged automatically, and chargebacks are generated for unreconciled promotional pages.
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