Key Responsibilities
- Ensure a well-organized and efficient office environment by stocking supplies, maintaining equipment functionality, and keeping the office space clean and well-arranged.
- Coordinate with vendors for office supplies, IT equipment, and maintenance services to support office needs.
- Provide administrative support to senior management and teams, including scheduling meetings, managing calendars, and preparing reports.
- Maintain employee files and records in electronic and paper form.
- Must be good in and provide support to team in Payroll related work, compensation and benefit plans.
- Organize and maintain files, records, and databases with an emphasis on accuracy, confidentiality, and easy retrieval.
- Serve as the first point of contact for visitors, clients, and employees, managing all incoming and outgoing communications.
- Support the planning and logistics for company events, meetings, and conferences, including venue booking, catering, and transportation arrangements.
- Collaborate with IT and facilities teams to ensure office equipment is functional, including managing security systems and protocols.
- Oversee procurement processes, manage purchase orders, and assist with office budget management and tracking.
- Ensure compliance with health and safety regulations, organize safety drills, and manage office first aid supplies.
- Arrange travel and accommodation for staff, preparing detailed travel itineraries when needed.
- Maintain employee files and records in electronic and paper form
Key Skills
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools.
- Ability to manage time effectively and work well under pressure.
- Problem-solving abilities and resourcefulness to handle administrative challenges.
- Familiarity with IT infrastructure and office equipment.
- Experience using administrative management software (e.g., Teams, Slack, Google Workspace).
- Knowledge of budgeting, procurement, and vendor management.
- Must understand HR functions and have experience in payroll management.
Education and Experience
- Bachelor’s degree in business administration, Office Management, or related field (preferred but not mandatory).
- 4+ years of experience in office administration or related roles, preferably in the IT or technology sector.
Analytical and Personal skills
- Good Communication skills in English – both written and verbal.
- Candidate must possess good listening skills, confidence, multitasking ability, time management skill.
- Attention to details.
- Positive and cheerful outlook.
