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Automate Accounts Payable Reconciliation

AI-Powered Accounts Payable Reconciliation That Eliminates Duplicate Payments, Strengthens Vendor Relations, and Closes Your Books 80% Faster

Automate-Accounts-Payable-Reconciliation

Stay on Top of Payables with Custom AI Reconciliation Solution

Track supplier invoices and payments accurately and in real time. Ditch duplicate payments to enhance cash flow and make AP reconciliation stress-free with Recogent’s AI-powered accounts payable reconciliation solution.
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What Is Accounts Payable Reconciliation?

Accounts payable (AP) reconciliation involves comparing your internal records of the amounts you owe to vendors with their statements to verify that they align. It helps ensure financial reporting accuracy, manage cash flow, and strengthen vendor relationships.
Reconciling thousands of invoices from hundreds of vendors manually while meeting complex three-way matching requirements can lead to errors and inefficiencies.
Meet Recogent’s AI-powered accounts payable reconciliation solution that makes AP reconciliation a breeze. It collects data from purchase orders, supplier invoices, and vendor statements, compares them against your records in real time, and flags discrepancies to address.
The result? Proactive issue resolution that prevents duplicate payments, overdues, strained vendor relations, high time consumption, and poor cash flow management. This automated reconciliation solution helps manage your entire procure-to-payment cycle, track outstanding payables, and ensure accuracy to improve cash flow.

What Are the Benefits of AI-Driven Accounts Payable Reconciliation?

Never miss a payment or overpay to stay on top of your vendor relations with Recogent’s AI-powered AP reconciliation solution. No tech expertise required!

Continuous, real-time payment/invoice matching

3-way invoice matching automation

Automatically match purchase orders, receiving reports, and supplier invoices with 99% accuracy and flag discrepancies before making payments.

Full-stack coverage

Got hundreds of vendors to manage payments you owe to? Reconcile invoices, payments, credit memos, debit notes, and payment adjustments in real time.

Every transaction captured

Instantly match partial or complete payments made via checks, ACH, or credit card to corresponding invoices.

Intelligent duplicate payment detection

AI-powered pattern recognition

Struggling with identifying duplicate or counterfeit invoices with different invoice numbers through traditional rule-based systems? Do it easily with smart AI reconciliation algorithms.

Multiple detection methods

Identify duplicates by vendor, amount, date range, line items, or combinations of attributes with advanced invoice matching that handles complex transactions.

Proactive prevention

Catch duplicates before you make payments so no extra money leaves your account.

Trace every invoice through its lifecycle

Complete the invoice journey

Track invoices from receipt through the approval workflow, including GL coding, payment processing, and vendor statement reconciliation.

Find the gaps

Quickly identify and resolve underlying issues like stuck approvals, missing receiving reports, or invoices awaiting additional information to prevent payment cycle disruptions.

Full audit trail

Stay audit-ready with an immutable record of your invoice lifecycle, including approvals, edits, payment processing, and reconciliation activities.

Automated vendor statement reconciliation

OCR-enabled statement reading

Got vendor statements in PDF, Word, or image format to handle? Don’t worry, as Recogent’s OCR technology automatically extracts transaction data irrespective of your data type.

Granular-level reconciliation

Match vendor statement line items against your AP records to reveal missing invoices, unapplied payments, or vendor recording errors.

Variance resolution

Go beyond finding discrepancies between your records and vendor statements to resolve them with AI-powered insights into potential causes proactively.

Cash flow optimization insights

Early payment discount tracking

Identify invoices with early-payment discount provisions, evaluate whether advanced payments are worth it, and decide whether to accept or decline the discounts accordingly.

Payment timing optimization

Get intelligent suggestions on when to make payments based on discount terms, vendor relations, and cash availability.

Aging analysis

Ensure real-time visibility into AP aging with a granular breakdown to help you understand upcoming payments and avoid delays.

Streamline AP Reconciliation Effortlessly!

Recogent validates supplier invoices against POs and payments, catching duplicates and discrepancies before they impact your payables.

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Reconcile Everything in Your Accounts Payable

Every detail of every AP transaction, captured and accounted for:

Purchase orders and requisitions

Supplier invoices and credit memos 

Goods received notes and service confirmations

Three-way matching results

Invoice approvals and GL coding

Payment processing (checks, wire, ACH, cards)

Partial payments and payment plans

Vendor statements and aging reports

Discounts taken and lost

1099 reporting and vendor tax documentation

Integrate everywhere

Connect with your existing AP ecosystem:
1

ERP Systems

Oracle Fusion Cloud, SAP S/4HANA, Microsoft Dynamics, NetSuite, Sage Intacct, QuickBooks 

2

AP Automation

Coupa, SAP Concur, Bill.com, AvidXchange, Tipalti

3

Procurement

SAP Ariba, Oracle Procurement Cloud, Jaggaer, GEP SMART

4

Banking

All major banks for payment file generation and bank statement feeds

5

Vendor Portals

Custom vendor portals and supplier networks

6

Document Management

DocuWare, SharePoint, Box for invoice storage
7

Payment Processors

J.P. Morgan, Bank of America, Stripe for payment processing 

Handle any AP reconciliation scenario you name

Built to handle the most complex AP scenarios:
High-volume invoice processing (10,000+ invoices monthly)
Multi-entity AP with centralized payment hubs
Complex approval workflows with multiple approvers
PO and non-PO invoice processing
Recurring invoices and subscription payments
Multi-currency supplier invoices and payments
Vendor prepayments and deposits
Freight and logistics billing reconciliation
Construction and project-based progress billing

Audit-ready data, whenever you need it

Recogent’s AP reconciliation solution makes audits simpler than you can imagine.

Complete three-way match documentation

Keep a complete track of every matched transaction, including links to the purchase order, receiving report, and invoice, along with the timestamp of who performed reconciliation and when.

Duplicate payment prevention reports

Don’t let a single extra penny slip away by tracking all your suspected duplicate invoices with detailed analysis of flagged transactions, investigation outcomes, and actions taken.

Vendor statement reconciliation evidence

Upload and maintain vendor statements, line-by-line reconciliation results, and variance resolution approaches to maintain a complete vendor record matching.

Discount analysis and reporting

Get detailed insights into available discounts, discounts taken/lost, and the financial impact of payment timing decisions through comprehensive reports.

100% transparency in accounts payable reconciliation

Recogent provides complete audit trails from purchase order to payment, with all supporting documentation, wrapped up in our friendly UI.
eBook

AI Reconciliation: A Strategic CFO Playbook for Faster & More Accurate Financial Close

Close faster. Reconcile smarter. See how AI transforms financial reconciliation.
DOWNLOAD NOW
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Why AP and Procurement Teams Choose Automated Accounts Payable Reconciliation Solution by Recogent

AI agents that do the heavy lifting

Recogent’s AI agents don’t stay limited to invoice routing; they go beyond it to actively match transactions, detect duplicates, identify missing documents, and provide intelligent recommendations.

OCR-powered invoice processing

No matter the format of supplier invoices (PDFs, images, or paper), our advanced OCR technology reads them to automatically extract line items, amounts, and payment terms, eliminating manual intervention.

Intelligent matching beyond rules

Traditional AP reconciliation systems use rigid rules that don't account for real-world variations. Recogent's AI handles fuzzy matching, understanding that "ABC Company" and "ABC Co." are the same vendor, and matching invoices even with price variances within tolerance.

Real-time cash visibility

Get instant visibility into your entire payables position to monitor AP aging, upcoming payment obligations, and available discount opportunities through intuitive dashboards.

Vendor relationship intelligence

Track vendor payment performance, identify consistently problematic vendors, and receive proactive alerts when vendor relationships may be at risk due to payment issues.

The Recogent Difference:
From 15-20 Days to 2-3 Days

Manual Accounts Payable Reconciliation

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15-20 days of manual invoice matching

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5% of organizations experience duplicate payments annually

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Missed early payment discounts costing 2-3% annually

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Vendor disputes from payment timing issues

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Audit delays from incomplete documentation

With Recogent AI

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Continuous real-time reconciliation

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99% accuracy with zero duplicate payments

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Automatic discount opportunity identification

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Improved vendor relationships through timely payments

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Always audit-ready with complete documentation 

Automate Accounts Payable reconciliation at Scale with Total Confidence

We are here to help you get started as quickly as possible. Zero R&D or IT help required.
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If you are looking for a reliable offshore development partner, you should definitely try them as they have crafted good product management process and engineering practices.
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Cost efficiency and the ability for the team to basically respond to us on a daily, responses pretty quick. They were always available. And so those were really the things that really pushed me towards GrowExx. So dealt with some other organizations and some individuals who just didn't work out, and that's how it works out in development. But when you find a good firm, you would like to keep it. And so that's why we ended up going with GrowExx.
Bryan HobbsCEO, Pruuvn
Bryan Hobbs
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Our original product owner had some dev people but they were US based and very expensive. We narrowed it down to about four different teams, and just to be frank GrowExx was the second-cheapest and really just had the best presentation. And it was amazing just the price differential between the top two; it was two to three to four times more expensive, and I don't think we would have got anything close to that kind of value addition to what GrowExx was able to provide.
John HallerCTO, Beatbread
John Haller
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If you are looking for a reliable offshore development partner, you should definitely try them as they have crafted good product management process and engineering practices.
Varun KohliChief Marketing Officer At Cequence Security
Varun Kohli

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FAQs

Recogent’s accounts payable reconciliation software supports both PO-based and non-PO invoice processing. For non-PO invoices, configurable approval workflows route invoices to appropriate approvers based on amount, vendor, GL account, or other criteria. The AI still performs duplicate detection and vendor statement reconciliation.

Yes, Recogent can. It complements your existing AP automation by adding intelligent reconciliation and matching capabilities. We integrate with leading AP automation platforms such as Coupa, Bill.com, and SAP Concur, enhancing their capabilities through AI-powered reconciliation.
Recogent’s AI uses multiple attributes to distinguish legitimate repeated invoices (like recurring services) from duplicates. It learns from your approval patterns and considers factors such as timing, line-item details, and historical vendor behavior to minimize false positives.
You configure tolerance thresholds for price variances (e.g., 5% or $100). Variances within tolerance are automatically matched with notation; variances exceeding thresholds are flagged for review, with AI insights into likely causes (pricing changes, quantity discrepancies, freight charges).
Most clients complete AP reconciliation implementation within 3-4 weeks. Our team handles all integration work, configures matching rules and approval workflows, imports historical vendor data, and trains your team—no technical resources required from your side.

Stay On Top of Your Payments and Strengthen Your Vendor Relations with Recogent.

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