Key Responsibilities
- Manage and prioritize the CEO’s calendar — ensuring high-value meetings, focus time, and preparation materials are optimized.
- Maintain a master action tracker across CEO-led teams (Marketing, Sales, HR, Oracle Practice, hirin.ai).
- Provide weekly priority briefings, highlighting urgent, important, and delegable tasks.
- Send reminders and follow-ups to stakeholders to ensure timely completion of commitments.
- Summarize meeting notes, key points, and action items for the CEO.
- Maintain a project dashboard for all CEO-driven initiatives.
- Track deadlines for product launches, sales campaigns, marketing initiatives, hiring drives, and legal milestones.
- Follow up with responsible owners and escalate only when needed, with clear briefs and recommended solutions.
- Coordinate with HR on culture, retention, and leadership initiatives.
- Manage personal administrative tasks such as travel bookings and event RSVPs.
- Handle ad-hoc tasks that reduce CEO’s mental load.
Key Skills
- Exceptional organizational and time management skills with attention to detail.
- Strong written and verbal communication skills — able to create concise summaries and professional correspondence.
- High proficiency in productivity tools (Google Workspace / Microsoft Office, Calendar, Excel., ChatGPT & Market research).
- Ability to manage project dashboards, trackers, and deadlines using tools like Asana, Notion, Trello, or equivalent.
- Strong follow-up discipline — ensuring nothing falls through the cracks.
- Professional discretion and confidentiality in handling sensitive information.
Education and Experience
- BBA / MBA / PGDHR with experience in IT Industry would be preferred
- Minimum 5 years proven experience as an Executive Assistant / Chief of Staff / Operations Coordinator supporting C-level executives
Analytical and Personal skills
- Strong organizational and time management skills
- Attention to detail
- Professional discretion and confidentiality
- Strong follow-up discipline
- Ability to work proactively and independently
- Ability to work in a fast-paced environment
- Flexibility and adaptability
- Strong problem-solving skills
- Ability to build strong relationships with stakeholders
